Meeting productivity tools have evolved dramatically over the past few years, and with good reason. The ability to automatically capture and transcribe discussions has been a genuine game-changer for businesses of all sizes. When team members can fully engage in conversations instead of frantically typing notes, the quality of discussions improves dramatically. People make better decisions when freed from the cognitive load of documentation.
Yet despite these advances, a massive productivity gap remains. The post-meeting workflow is where most productivity tools fall short. Teams still waste countless hours reviewing transcripts, extracting action items manually, and trying to reconstruct the context and reasoning behind decisions. It's a tedious process that often results in critical details being lost or misinterpreted. Many teams actually schedule additional meetings just to clarify what was decided in previous ones – a vicious cycle that drains resources and kills momentum.
I've tried dozens of meeting tools that promised to solve this problem. Most deliver glorified transcripts and call it a day. Hedy appears to be the first tool that actually addresses the end-to-end meeting workflow – not just the documentation part.
Hedy's Core Benefits: Beyond Basic Note-Taking
Enhanced Meeting Documentation
Rather than producing generic summaries, Hedy generates detailed context-rich documentation that preserves the reasoning behind decisions. The app catches nuances most tools miss. This deeper documentation eliminates the need for clarification
Example:
I used a few note-taking apps in this recent meeting about logistics and inventory management.
Common note-taking apps: They discussed about the need to analyze fast-moving SKUs monthly to get an accurate picture of inventory performance was emphasized
Hedy: The team discussed how to handle replenishment decisions for fast-moving vs. slow-moving items, noting that some items appear slow-moving only because they were out of stock, which skew the data. They acknowledged that improving the inventory system is an ongoing process that will take time to perfect.”
Real-Time Problem Solving
Perhaps Hedy's most valuable feature is its ability to actively participate during meetings. When your team hits a roadblock, you can chat with Hedy mid-conversation to generate potential solutions. One of our team members shared that she was stuck with logistics forecasting issues during the same meeting above, and I suggested “ getting workable solutions from Hedy on the spot. This capability can transform a discussion from identifying problems to implementing solutions in a single session.
This opens up a ton of possibilities to improve workflows. Hedy can suggest frameworks, run quick calculations, or propose alternative approaches without breaking the meeting flow. It essentially gives you expert-level input without hiring more people.
These screenshots show Hedy can be prompted in various ways during meetings - from broad requests like "come up with a creative solution" to more specific guidance. This flexibility makes it useful across different team contexts and problem types without requiring extensive training.
Actionable Output Generation
Hedy goes beyond passive recording by automatically generating practical outputs from your meetings. It extracts specific action items with impressive accuracy (like "Implement returnless refund option in Amazon settings" rather than vague "improve refund process" notes). It can also create SOPs based on discussions, analyze patterns from sales calls, and even draft follow-up emails - eliminating hours of post-meeting admin work completely.
Meeting Guidance
The interface shows Hedy can provide structural support during meetings with prompts for "Lead the meeting" or "Contribute ideas." These suggestions help keep discussions productive with options like "Outline next steps," "Identify blindspots," or "Challenge ideas constructively." This guidance is especially valuable for less experienced team members or when discussions start to lose focus.
Custom Prompts: Getting More Value Before, During, and After Meetings
Hedy's flexibility extends beyond standard meeting assistance through its custom prompt feature. This functionality allows you to extract specialized insights from both live and completed meetings, dramatically increasing the tool's utility across your workflow.
Users can create their own prompts tailored to specific needs. This means you're not limited to what Hedy's developers thought you might need - you can direct the AI to analyze exactly what matters to your business. For eco-packaging companies dealing with specific operational challenges, this customization is particularly valuable.
Post-meeting analysis becomes significantly more powerful with these custom prompts. Since Hedy generates complete transcripts, you can ask it to evaluate various aspects of the meeting that traditional tools completely miss:
Meeting Practice Evaluation
You can prompt Hedy to analyze how effectively the meeting was conducted - identifying when discussions went off-track, which topics received adequate attention, and how to structure similar meetings better in the future. This creates a continuous improvement loop for your team's meeting practices without requiring external consultants.
Problem-Resolution Assessment
After addressing issues during the meeting, you can ask Hedy whether the team actually resolved the core problems mentioned. The AI can identify which questions remain unanswered and suggest specific preparation needed before follow-up discussions. This prevents the common problem of thinking an issue is resolved when it actually requires additional work.
Personal Development Insights
For team leaders, Hedy can provide constructive criticism on individual performance. How effectively did you facilitate? Did you give everyone adequate speaking time? Were your explanations clear? This private feedback mechanism helps improve leadership skills without the awkwardness of peer reviews.
The value of these custom prompt capabilities compounds over time. As the system accumulates meeting data, it can identify patterns in how your team handles various challenges and provide increasingly targeted suggestions for improvement.
Current Limitations and Ongoing Development
While Hedy delivers impressive functionality, my experience testing various productivity tools has taught me to look for potential improvements. Based on the screenshots and typical challenges with meeting tools, there are still some areas where Hedy could enhance its offering.
Meeting Organization Needs Improvement
As one user noted, there's currently no way to tag or categorize meetings for easier sorting. When you're dealing with multiple daily meetings across different teams or topics, finding specific information becomes challenging. The suggestion to implement meeting tags would significantly improve navigation for high-volume users dealing with various meeting types - from supplier negotiations to inventory planning.
Limited Cross-Meeting Analysis
Another limitation appears to be the inability to analyze patterns across multiple meetings. One user specifically requested the ability to "select multiple conversations and chat with Hedy" for deeper analysis. This would enable valuable insights like tracking how much time is spent addressing different sales objections or identifying recurring themes across operational discussions - potentially revealing systemic issues that aren't obvious when viewing meetings in isolation.
The Silver Lining: Rapid Development
Perhaps most encouraging is the team's apparent responsiveness. Users mention that Hedy's developers have been "releasing updates like no tomorrow" and taking feedback "with grace." For early adopters of productivity tools, this development velocity is often more important than feature completeness at launch. It suggests the limitations mentioned above may be short-lived.
This commitment to improvement, combined with the already strong feature set makes Hedy a real gem. The product appears to be in that sweet spot of development - mature enough to deliver real value but still evolving quickly based on user feedback.
